CST Ethiopia Job Vacancy December 2023
In Ethiopia, the Catholic Church’s foreign development and humanitarian organizations from England and Wales (CAFOD), Scotland (SCIAF), and Ireland (Trócaire) are represented by CST Ethiopia. The three organizations are individually part of international networks, such as Caritas Internationalis, and have over 40 years of combined expertise in humanitarian assistance and international development. Through the legal organization CST Ethiopia, the three organizations now collaborate to run a single, integrated national project in Ethiopia. CST Ethiopia supports communities in Addis Ababa, Afar, Oromia, SNNPR, and Tigray areas by collaborating with regional church and non-church groups.
The overarching duty for carrying out the CST Ethiopia national program, which now concentrates on resilient communities (sustainable livelihoods, humanitarian preparation & response, and women empowerment), rests with the main country office of CST Ethiopia, which is headquartered in Addis Ababa. Throughout Ethiopia, CST Ethiopia collaborates with over twenty local partner groups. A chance to manage the CST Ethiopia Mekelle Office and exciting, well-established programming across the Tigray Region exists for an experienced, energetic, and imaginative person to take on the role of Head of CST Mekelle Office and head of programming, Tigray Region.
This fixed-term two-year appointment, which reports to the Country Director (CD), is situated in Mekelle with regular travel to program areas in the Tigray Region. In addition to working closely with the Country Director, Deputy Country Director (DCD)/Head of Programmes, Head of Finance and compliance, and Head of Operations, the candidate will oversee a team of at least fifteen employees, giving direct line management to at least three employees (the Protection Manager, Consortium Manager, and Humanitarian Advisor). The CD, DCD, Head of Finance & Compliance, Head of Operations, and Head of CST Mekelle Office & Head of Programmes, Tigray Region are all members of the Country Management Team (CMT).
Programme Management and Leadership
Take charge of the CST Mekelle Office’s general day-to-day operations in the Tigray Region.
Take on the role of strategic leader and general manager overseeing all aspects of CST Ethiopia’s programs in Tigray, including financial management, strategy development, institutional funding, planning, design, delivery, compliance, monitoring, assessment, reporting, and internal head office coordination and communication.
Define a theory of change and future strategic direction for the CST Ethiopia Tigray program in close coordination with the DCD/Head of Programmes RoE in the following key areas: partnerships and approaches (e.g., Market Systems Development, capacity building, MEAL, resilience, women’s empowerment, integration, and humanitarian and emergency preparedness), food security, livelihoods, WASH, protection, and sexual and gender-based violence.
Make sure that CST Ethiopia has defined its niches well, that our value adds to the work of our partners, and that choices are based on solid analysis.
Make sure that all applicable rules and regulations from CST Ethiopia, CAFOD, SCIAF, Trócaire, funders, and the Ethiopian government are followed.
Development and Administration of Programmes
To ensure that the work responds to the local context and contributes to the theory of change by the CST Ethiopia Country Strategic Plan, manage and expand the current portfolio of thematic programs under the resilient communities and women’s empowerment programs that focus on protection programming in Tigray.
Make sure that various subject areas of activity complement one another and work together to achieve national goals by an integrated programming strategy.
Ensure that long-term development, humanitarian preparation, and humanitarian response programs are all overseen and balanced and that each gets sufficient attention promptly considering the conditions that exist now and in the future.
Lead the women’s empowerment personnel, including the protection team, and resilient communities, including humanitarian groups, in a process that outlines and implements a resilience strategy that advances gender equality.
Ensure that during the project, every program successfully promotes a women’s empowerment strategy.
Determine which areas each program needs to focus on learning, then help partners, other programs, and the outside world share this knowledge when it makes sense.
Collaborate with the CD, DCD, Head of Finance & Compliance, Business Development Manager in Ethiopia, and the financing departments at the headquarters to ensure that all programs are compliant with donor standards and to secure institutional income. Make sure that program workers and partners get the necessary assistance to fulfill these obligations.
Organize and coordinate CST Ethiopia staff participation in external networks, such as clusters, and hold regular program management meetings with all pertinent Mekelle-based CST staff. You should also work with the DCD to organize joint country-level technical program meetings for learning and experience sharing.
Assist the CST Ethiopia team technically to make sure that projects and programs are planned, carried out, tracked, and assessed by the Trócaire Programme Management and Accountability Framework (PMAG).
Encourage the Monitoring, Evaluation, Accountability, and Learning (MEAL) Advisor to target and report program participation numbers in a methodical manner that is clear and precise.
Give the national team the assistance they need to conduct analyses (power, poverty, context, etc.) that will help them choose the best project and program initiatives, as well as the target population and location.
Make sure that HQ-based Teams are informed about and actively involved in the process of designing programs to foster synergies between organizations and country programs, and that CST Ethiopia programs and projects take into account and implement the recommendations of the Programme Teams as needed.
Execution and Surveillance of Programmes
Make sure that every project is carried out within a well-defined M&E framework, with technical guidance from the MEAL Officer and frequent (field) monitoring by the program advisors and officers.
Keep an eye on the uniform reporting method for all program participants in Tigray, according to institutional financing criteria, grants, and contracts, as well as organizational policy.
Aid in the creation of the yearly Country Report with the CD and DCD-Head of Programmes RoE.
To proactively manage the program budget, collaborate with the Head of Finance & Compliance and the appropriate Programme Accountants, Advisors, and Officers.
Oversee and assist the Humanitarian Advisor and the Resilient Communities Programme officer in carrying out CST Ethiopia’s emergency preparedness plan (EPP) and humanitarian response strategy. Additionally, keep a close eye on the current and future state of the affected communities in Tigray, Ethiopia.
Lead and assist the protection manager in ensuring that women and girls in Tigray who are at risk get timely, safe assistance utilizing a survivor-centered approach and that all experiences and methods are integrated at the CST Ethiopia level.
As needed, make sure that a plan is created and that resources are mobilized for responding to unexpected situations.
Participate actively in CMT meetings and make sure the Head Office and CMT are updated about matters about long-term development programs and humanitarian response in Tigray, Ethiopia.
Make sure that all programs are assessed by the evaluation guidelines set out by CST Ethiopia / Trócaire, and that the lessons learned from assessments are shared with relevant parties and integrated into the creation of future programs.
Encourage assessment techniques that help students internalize what they have learned, and wherever you can, encourage peer review and evaluation processes, especially those that include partners.
Management of Human Resources
By organizational performance management frameworks, line managers oversee team members, guaranteeing that they understand their respective tasks and duties as well as the change they are contributing to.
Establish a successful performance management system by organizational policy; make sure that official performance evaluations take place twice a year, as well as informal ones on a frequent and continuous basis.
To assist the team members in becoming extremely productive in their jobs and to further their professional growth, provide them with support, coaching, and mentoring.
Adopt a collaborative approach to programming, wherein staff members collaborate to share knowledge and abilities.
Organize frequent team meetings to discuss strategies and share information. Additionally, assisted in implementing organizational program procedures and policies for the national team.
Make sure that every member of the program staff has gone through an induction procedure that has prepared them to do their jobs with assurance and effectiveness.
Assist the Operation Manager and Human Resource Officer in the hiring of employees for the Mekelle CST Ethiopia office.
Administration, Finance, and Systems Management
Participate in monthly budget reviews and modifications as a member of the country management team, assisting the CD and the Head of Finance and Compliance in creating the yearly national budgets.
In close coordination with the Head of Finance and compliance, pertinent Programme Accountants, Programme staff, and the Business Development Manager, organize and maintain regular team meetings with the finance and program teams to ensure oversight of program budgets and review and monitor expenditure of all program partners.
Assist the finance staff and program advisors in taking the proper measures if issues related to organizational governance or financial management are discovered.
Retain accountability for the adoption, use, and compliance of organizational systems; make sure that all program, project, partner, and other relevant and/or required data is captured and kept in Box and Salesforce.
In charge of overseeing and guaranteeing the financial administration of projects, programs, and supplemental funds/costs on Agresso; furthermore, making sure that all data is accurately handled on Agresso, Salesforce, and Box.
Support the SCIAF and CAFOD systems’ essential information management.
Relationships with Partners and Assistance
Make ensuring that the management of the Ethiopia Partner Portfolio is done in a proactive and planned manner.
Make sure that CST Ethiopia’s relationship with partners in Ethiopia is guided by the partnership policy, and that all program staff members are aware of and follow the policy.
Using the Trócaire Partner Capacity Building Framework, support program personnel will prepare partner capacity building/support plans with related monitoring and review aspects for each partner.
Assist the Head of Finance and compliance and the program staff in developing a coordinated strategy for partner assistance.
Communicate with other Caritas/CIDSE/other like-minded organizations closely in tandem with the CD to prevent duplication, lower transaction costs for partners, and work together on advocacy, programming, and capacity development projects.
Keep an eye on the CST Ethiopia Partner portfolio; report to the CMT and offer suggestions regarding partners’ performance, potential, difficulties, problems, etc.; take the lead when necessary on partner phase-outs by partnership policies and partner selection, onboarding, induction, and support.
Building relationships, communicating, and representing
In close collaboration with the Country Director, make sure Trócaire’s initiatives are effectively represented to local authorities, funders, working groups, clusters, task forces, and other members of the development, humanitarian, and Catholic communities.
Build trusting connections with important regional and local partners and collaborate with other players involved in development, humanitarian aid, and peacekeeping such as INGOs, UN colleagues, and the government.
As needed, make sure that solid working connections are established and maintained with neighborhood associations, community-based groups, and local government.
Advocacy, Policy, and Communications for Programmes
Assess and track outside impacts (such as the Ethiopian government) on advocacy and policy in Ethiopia; suggest actions to the CMT to protect CST Ethiopia, the three agencies, partners, employees, and local communities who have a fiduciary duty to the organization.
Assist the CD and the program teams in advancing an evidence-based agenda for advocacy at the national level, as and when it makes sense, proactively (and globally when necessary), guided by a comprehensive risk analysis concerning sensitive messaging and a contextually relevant political and power analysis.
Assist program staff in integrating advocacy into program plans and manage national advocacy campaigns that, where appropriate and feasible, enhance the intended results of programming strategies.
Assist the CST Ethiopia team in making sure that organizational communications channels—both online and offline—are used to support HQ and organizational objectives, as well as to advertise and showcase CST Ethiopia’s activities.
Assist the CD and staff in meeting the material requirements of the organization or in organizing visits about policy, advocacy, campaigns, development education, fundraising, and communications at the organizational level.
Assume responsibility for program-level risk management, making sure that program personnel can assess and react to risks at the project and program levels and that hazards at the program level are identified and handled as a part of a national risk management plan.
Willingness to travel domestically and abroad, including to the company’s headquarters in Scotland, the UK, and Ireland.
Participants in the Safeguarding Programme: Adults and Children
Trócaire is dedicated to protecting participants in our programs from exploitation and abuse. To this end, we have put in place specific policies, such as a Global Code of Conduct, that specify the appropriate conduct and obligations of all employees, consultants, and other organizational representatives. You may find out more about Trócaire’s safety procedures here.
Inclusion and diversity
We invite different candidates to apply to work for our company.
Trócaire is an employer that promotes equality. We are a company that values inclusivity and diversity. We invite candidates from a variety of backgrounds to apply to Trócaire to share their experiences and viewpoints.
A statement on diversity and inclusion may be found here.
Travel Abroad: Necessary
Duration of Contract: Two years on a fixed term
Date: 2023 December
Third-level certification in Humanitarian studies, Development, or a similar discipline.
a postgraduate degree in a relevant field or substantial experience above and beyond what is listed here.
a minimum of eight years of experience managing large-scale development initiatives, especially ones conducted internationally.
a minimum of five years experience managing, guiding, or assisting groups in a multicultural setting.
strong experience and abilities in working in a team, as well as taking the lead in promoting inclusivity, cohesion, and staff development at all levels.
a thorough comprehension of the issues around accountability and protection in development work.
comprehensive knowledge of partnership-based programming while working for an NGO.
solid and current understanding of development principles, approaches, and strategies, such as participatory methods, rights-based approaches, resilience, and results-based management.
proven track record of advancing gender parity in programming and across a global organization.
a track record of handling large and complex donor grants and contracts as well as working to get funds from institutional donors.
working knowledge of management information systems.
outstanding ability to lead.
Capacity to inspire employees to unite around a common goal and vision.
shown a capacity for strategic thought, as well as the ability to create and carry out a coherent national plan within the framework of organizational strategy.
Proven capacity for leading multicultural teams of domestic and foreign employees and for putting performance management into practice.
the capacity to mentor and assist others in growing in their careers.
Outstanding interpersonal and relationship-building abilities, as well as a track record of applying them to both internal and external stakeholders (partners, churches, funders, host government, etc.) and CST Ethiopia and HQ personnel in various locations.
the capacity to oversee large-scale financial systems and budgets in humanitarian and development situations.
Very well-organized, with strong organizing, prioritizing, and problem-solving abilities.
exceptional communication abilities both in writing and speaking.
capable with Microsoft Office programs (Word, Excel).
proficiency in both written and spoken English.
knowledge of and compassion for the Catholic Church’s developmental function.
a fervent dedication to pursuing justice as well as empathy for the mission and values of CST Ethiopia.
a strong dedication to and track record of upholding humanitarian principles, such as impartiality and neutrality, particularly when it comes to the planning, carrying out, documenting, and funding of programs in various socioeconomic, cultural, ethnic, and geographic contexts and communities.
HOW TO APPLY
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